Exhibitor Resources

Exhibitor Manual

Access the exhibitor manual for essential setup, logistics, and guidelines to ensure a smooth exhibition.

Please review the manual, and pay attention to order deadlines, as advance orders can save you time and money. Order GES services by April 2 for best pricing. If you have any questions related to exhibitor services, please contact GES at +44 (0)2476 380 190, or at INTAAnnualMeeting@ges.com. You can also Chat with GES from the manual website during normal business hours.

If you have questions on the rules and regulations, etc., please contact us at +1-800-752-6312, +1-630-434-7779, inta@heiexpo.com.

Health and Safety Regulations

During exhibits installation and dismantle, proper PPE is required to maintain a safe working environment. Please review the below requirements:

All personnel must wear appropriate footwear, such as closed-toe, sturdy work shoes or safety boots with slip-resistant soles.

High-visibility (hi-vis) vests are required at all times to ensure workers can be easily seen by equipment operators and other crew members.
Hard hats must be worn when working under rigging or in areas where overhead work is taking place to protect against potential falling objects.

Compliance with these PPE requirements helps reduce the risk of injury and supports a safe and efficient worksite. Please contact inta@heiexpo.com if you have any questions.

Exhibitor Registration

Click here to register. Follow the link in your registration confirmation email to secure your hotel.

Important: exhibit space rental must be paid-in-full to complete your meeting registration.

Please note: If your organization has not yet renewed for 2026, your office designee or administrator can renew your membership here. If you require assistance renewing your membership, please contact the INTA Member Operations Team at memberoperations@inta.org.

Quick Links

VAT Reclaim Information for the 2026 Annual Meeting

All exhibitors will be charged VAT, which may be recoverable through the HM Revenue & Customs (HMRC) authorities. For details on the VAT recovery process, visit the HMRC. Please note that VAT recovery approval is subject to the HMRC’s decisions, over which INTA has no control.

Prescribed Periods & Filing Deadlines

The VAT reclaim period runs from July 1 to June 30 each year.
Registrants have 6 months after the end of their prescribed year to file for a VAT reclaim.
However, claims can be submitted as soon as the registration payment is made.

Filing Deadlines by Registration Period

Presale Registrants (through June 30, 2025): Must file by December 31, 2025.
Flash, Early Bird, and Standard Registrants (from July 1, 2025): Must file by December 31, 2026.
Note: The date of payment determines the filing period—not the date of the Annual Meeting.

Minimum Claim Amounts

Quarterly filings: Minimum reclaim amount is £130 GBP.
Annual filings: Minimum reclaim amount is £16 GBP.

Exhibitor Update Newsletters

Periodic Exhibitor Update newsletters are published by Show Management as a service to exhibitors participating in the INTA Innovation Marketplace Exhibits. The goal is to share new and important information regarding the event and aid exhibitors in maximizing the effectiveness of their participation. Exhibitors are encouraged to thoroughly read all Exhibitor Update newsletters. An archive of these newsletters will be posted on this page.

Exhibitor Town Hall Webinars

Periodic Exhibitor Town Hall Meetings will be held throughout the planning process as a service to exhibitors participating in the INTA Innovation Marketplace Exhibits. The goal is to important information and planning tips regarding the event and aid exhibitors in maximizing the effectiveness of their participation. Zoom links will be sent out prior to each webinar, and the webinar recording and slides will be archived on this page.

Exhibitor Town Hall #1 (December 11 & 12)

Access the presentation slides here.
December 11: Access the recording of the Zoom call here.
Passcode: 9zxA9%pH
December 12: Access the recording of the Zoom call here.
Passcode for access: n4j64^Mj

Exhibitor Town Hall #2 (January 26 & 27)

Access the presentation slides here.
Access the recording of the Zoom call here.
Passcode: ?1bA?59W

Exhibitor Town Hall #3 (March 23 & 24)

Access the presentation slides here.
Access the recording of the Zoom call here.
Passcode: 2P0Y#GJ=

Graphics to Promote Your Participation

Promote your 2026 Annual Meeting exhibitor booth! Customize the Canva links below with your booth number, headshot, and contact information and post on your preferred social media channel. Be sure to use the 2026 Annual Meeting hashtag: #INTA2026

“I’m Exhibiting” 1080×1080 Canva Template

“I’m Exhibiting” 1200×600 Canva Template

“I’m Exhibiting” Email Signature

“We’re Exhibiting” 1080×1080 Canva Template

“We’re Exhibiting” 1200×600” Canva Template

“We’re Exhibiting” Email Signature

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